Ontario Power Generation (OPG) is looking for Administrative Assistants & Executive Administrative Assistants for a variety of temporary positions that may become available on a short term/long term basis (from 6 months up to 1 year +) at our locations across the Durham Region (Pickering, Whitby, Courtice, Bowmanville).
Reporting to a Senior Level Executive, the Administrative Assistants / Executive Administrative Assistants will be responsible for the day-to-day administrative support of the senior level executive and their department in such areas as correspondence, meeting arrangements/scheduling, time management, information maintenance and general office support. Duties may include:
Produce or process correspondence covering a broad array of routine and confidential subject matter including reports, statistical data, submissions for approval of budgets, human resource materials.
Make all necessary arrangements for meetings including the preparation of agenda, acquiring of meeting room, arranging for audio-visual or other equipment, preparing and issuing meeting notices and hand-outs etc. May be required to attend meetings to either provide administrative support or to act as a recording secretary.
Ascertain agenda items for scheduled meeting by canvassing staff and participants.
Develops agendas and make all necessary travel and accommodation arrangements following appropriate travel policies, including obtaining appropriate approvals for out of province and out of country travel.
Establish and maintain physical and electronic records for the Manager, complying with appropriate retention schedules.
Edit, compile or summarize data, as necessary, to convert to the required end product.
Prepare required forms, summaries etc., and/or take required routine actions to implement results, (computer input for example).
Review forms, reports and other forms of information to be processed (time reports, expense reports, computer output reports etc.) for conformity to all governing requirements (policies, collective agreements, human resources policies and procedures etc.,) where pertinent, for accuracy of calculations, for account distribution and the like.
College diploma or certificate in office administration, executive administration or office assistant.
5-8 years of administrative experience supporting multiple senior managers at a time in a broad range of office functions
Advanced Software proficiency – including Word (tested), Excel (tested), PowerPoint (tested), VISIO, Access
Advanced proficiency in Microsoft Outlook and Office 365 suite of applications including one drive, one note, teams, yammer, skype, etc.
40 accurate words per minute keyboarding skills (tested)
Excellent oral and written communication skills
Excellent knowledge of general office procedures and practices
Demonstrated ability to handle confidential material and information with discretion
Good organizational and multi-tasking/agility skills
Demonstrated ability to work independently
Demonstrated ability to adapt to changing office environments and assignment levels
Excellent proofreading skills
Demonstrated ability to exercise mature judgment and initiative
The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.
As Ontario’s largest clean energy generator, OPG offers an exciting combination of challenging opportunities and career diversity in a work environment where safety is a fundamental value. Being an OPG employee means you can apply your knowledge, broaden your skills and make a valuable contribution to an organization that is vital to Ontario’s success.
At OPG, our values are our strengths. They are fundamental truths about our organization that don’t change. Safety. Integrity. Excellence. People and Citizenship.
Here’s why OPG might just be the ideal workplace for you:
Exceptional range of opportunities province-wide
Electricity is vital to the province
If you are looking to learn from others and be part of something important, and you are excited about the future of power generation, you will find the right fit at OPG.
Our promise to you:
We care about the safety and the well-being of our employees. It is our utmost priority.
A supportive work environment where you can be your best every day.
Opportunities to stretch and develop in our diverse lines of business.
Provide spaces for innovative thinking and solutions, digital strategies such as electronic workflows, automation, and office mobility
Offer different ways for you to give back to communities where we operate.
We support employment equity and diversity.
Please submit your application online at https://jobs.opg.com/ by 11:59 PM E.S.T. on January 31, 2019. OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.